Our Toy Collection, Boldon

(July 2023)

Our Toy Collection, Boldon opened on 1st July 2023

Our Toy Collection, Boldon NE35 9HS

Tel:   0789 4807238   email: og@bongowongo.com 

RULES AND REGULATIONS

OF

Our Toy Collection, Boldon

1 Name 

1.1 The club is called “Our Toy Collection, Boldon”. Wholely owned by the board of directors at Bongowongo Ltd, known as (The Company).

2 Primary objects 

Our Toy Collection, Boldon, is instituted, inter alia, for the following purposes: 

2.1 An online forum for debate and discussion of Toys in General, Toy Collecting and Toys used as tools for Education. 

2.2 The promotion and practices of Toys and Toy Collecting. 

2.3 Fostering and improving Toys used as Tools For Education. 

2.4 The furthering of the interests of amateur, independent and freelance Toy Collectors. 

2.5 The education of the public and its elected representatives with respect to the function and role of Toys and Toy Collecting in society. 

2.6 The education, improvement and training of Toy Enthusiasts. 

2.7 To become an online gathering point for toy enthusiasts and their friends and colleagues in all areas of endeavor. 

3 Qualification for membership 

3.1 Toy enthusiasts in the Uk and from overseas (not in UK), their supporters and their friends are qualified for membership. 

4 Constitution of club 

4.1 The club is a proprietary club, the proprietor and sole manager of which (subject to these rules) is Our Toy Collection, Boldon (‘the Company’). The Company and membership supports Our toy collection, Boldon, in delivering an online and in person events programme as an act of social enterprise.

5 The Company to provide club premises 

5.1 The Company from time to time provides the club with club premises at Hedworth Lane, Boldon, NE35 9HS and any other premises, which may be substituted either provisionally or permanently. 

6 Rights and liabilities of members 

6.1 Every member of the club may, subject to these rules and the bylaws for the time being in force, use and enjoy in common with the other members of the onloine club, the club premises including the furniture, fittings, Toys, Objects and other things the club houses from time to time provided by the Company for the use of the club. 

6.2 A member is not under any financial liability by reason of his/her membership except for payment of his/her annual subscription to the Company and all debts due to the Club payable for food, drink, room hire and any other services and supplies at the rates from time to time prevailing. 

7 Membership 

7.1 The club consists of a worldwide membership, excluding life members elected under rule 8 and of honorary members elected in accordance with rule 9. 

7.2 Members ordinarily resident in the United Kingdom are Full members.

7.3 Members residing ordinarily overseas (outside of the UK) or spending more then 9 months abroad each year can become Overseas members. 

7.4 Members aged 17 or younger are entitled to the Young Members Concession rate.

7.5 Members who have reached the UK national retirement age are entitled to the Retired Members Concession rate.

7.6 Spouses or cohabiting partners of members can have their own membership and there is no joining fee.

8 Honorary members 

8.1 Honorary members may be elected by the Membership Committee.

8.2 Honorary members may be elected for life or for any period the Committee deems expedient. 

8.3 Honorary members are entitled to all the privileges of membership. 

8.4 Honorary members are exempt from any liability to pay any entrance fee or subscription fee. 

9 Entrance fee 

9.1 The entrance fee payable by a member on election is whatever sum (if any) the Committee determines from time to time. 

10 Amount of subscriptions 

10.1 The annual subscriptions for members shall be as the Company, in consultation with the Committee, from time to time decides. 

10.2 The Committee from time to time at their discretion can discount membership fees such as in the case of individual financial hardship or benefit otherwise brought to the club (such as expertise in a particular field).

11 Date of payment of subscriptions 

11.1 The entrance fee is due at time of requesting entry. The annual subscription for each year of membership is included with the first entry fee, and commences for the remainder of the calendar year for which it is due. All memberships end of December 31st each year. 

12 Proposal of candidates for membership 

12.1 Candidates for membership may be made online by booking and paying for entry to the club (and included membership). Alternatively, proposal by one member of the club and seconded by one other members of the club all of whom must be personally acquainted with the candidate and must vouch for his/her fitness for membership. 

12.2 Proposals must be on the electronic forms provided on the Company website (www.bongowongo.com) . Proposals by other members must be accompanied by vouching emails received by the company from the proposer and the seconders. 

12.3 The company receives your initial entry as an application for membership giving all particulars required by the Company with an undertaking to be bound by all the rules and bylaws of the club when accepted / elected. 

13 Objections 

13.1 The name of every candidate must be prominently displayed on the clubs electronic noticeboard (at bongowongo.com) for not less than four weeks before his/her election. 

13.2 Any member who objects to the candidate may make his/her objectionas a written email addressed to the Secretary stating the grounds of the objection.

13.3 The Secretary must communicate any objections to the Committee but to no other person. 

13.4 A proposer or seconder may withdraw at any time before a candidate is elected. 

14 Election of candidates by the committee 

14.1 Candidates must be elected either by paying for entry (with included membership) or by the Committee and no one may be admitted to membership of the club until so elected. 

14.2 At every meeting appointed for election of members the Committee must consider the application of each duly proposed candidate whose name has been displayed in the principal club room in accordance with rule 13 and where applicable rule 14 and must elect or reject them in order of priority according to the dates of their applications for membership until a sufficient number have been elected to fill the vacancies in the membership of the club. 

14.3 A candidate who does not receive the vote of any three members of the Committee or the vote of the Chairman of the Committee shall not be elected. The company reserves the right to withdraw entry to the club to any candidate for any reason and at any time. Candidates may request the reason in writing by sending an email to the secretary with the request.

15 Candidate to be informed of his/her election 

15.1 The name of every candidate for membership who has either a) paid for entry (with included membership) or b) is duly elected by the Committee, must immediately be communicated to the Secretary of the Company who must inform the member that he/she has been elected and send him/her a copy of these rules with a request for payment of the entrance fee and first annual subscription, unless already paid. 

16 Payment of entrance fee and first subscription 

16.1 When an elected candidate has paid his/her entrance fee and first annual subscription, he/she is a member of the club and entitled to all the privileges of membership and is deemed to have agreed to be bound by these rules and all bylaws made in accordance with these rules. 

17 Failure to pay entrance fee and first subscription

17.1 If an elected candidate does not pay his/her entrance fee and first subscription (or payment is refused/refunded) within two months from the date when notification of his/her election is posted to him/her, the Committee may annul the election, but if the entrance fee and subscription are paid before the vacancy in the club has been filled by election of another candidate, the Committee may, at its discretion, accept the payment and the candidate is then a member of the club. 

18 Subscriptions in arrears 

18.1 If any member’s subscription is in arrears, the Secretary may send him/her notice by email with a request for immediate payment and, if the subscription is not paid within 30 days the Committee may remove his/her name from the register of members.

He/she shall then ceases to be a member and forfeit all rights of membership provided that the Committee may at any time in its discretion restore him/her to membership on payment of all arrears of subscription, which remains due. 

19.1   Members are required to keep the Company informed of their up to date contact information. If members have failed to do so then misdirected communications are considered delivered to the member.

20 Resignation of members 

20.1 A member may resign his/her membership at any time by email or guaranteed delivery letter addressed to the Secretary at the club premises, but is liable for his/her subscription for the year during which he/she resigns and must give one month’s notice of resignation before the end of their annual membership term.

20.2 Should a member wish to rejoin the club at a later date they will be required to repay the joining fee but will not require either a proposer or a seconder.

21.1   Subject to giving one month’s notice before the expiry of their annual membership a member may put their membership on hold for up to 12 months and rejoin the club without further payment of a joining fee. They cannot use any of the membership facilities during that period.

22.1   Membership cannot be transferred to another family member..

23.1   A member can change from Full to Overseas membership, or the reverse, at the end of their annual membership term with one month’s notice. 

24 Expulsion of member for misconduct 

24.1 The Committee may expel from the club any member whose conduct is in its opinion injurious to the character of the club or the interests of the members. 

24.2 No illegal gaming or betting shall be allowed in the Club and any member who is reported as having broken this rule shall be suspended for such period as the Committee shall decide. 

24.3 Before a member is expelled, his/her conduct shall be inquired into by the Committee, and he/she must be given full opportunity to defend himself/herself and to justify or explain his/her conduct. 

24.4 If a majority of the Committee present when the matter is inquired into are of the opinion that the member has been guilty of such conduct and has failed to justify or explain himself/herself satisfactorily, the Committee shall call on the member to resign and, if he/she does not resign, shall expel him/her. 

24.5 An expelled member forfeits all the privileges of membership and all rights against the club. 

24.6 An expelled member is not entitled to any refund of his/her subscriptions and remains liable for his/her subscription for the year during which he/she is expelled. 

25 The Committee 

25.1 The Committee may exercise the powers given to it by these rules and any other powers from time to time delegated to it by the board of the Company. 

25.2 The Committee consists of not more than 10 members, 3 of which (including the Chairman of the Committee) shall be appointed by the Company. 

25.3 A quorum shall be no fewer than three members of the Committee, one of which shall be the Chairman or his/ her alternate. 

25.4 In all decisions of the Committee, the Chairman shall be able to exercise a veto vote to end a tie-break deadlock. Veto decision shall be final and binding. 

26 Advisory Committee 

26.1 The Committee shall have the right to appoint an Advisory Committee to advise the committee on any matter which the Committee requires. 

26.2 A member of the Advisory Committee shall be appointed for a period of one year and can be reappointed annually. 

27 Disputes and suggestions 

27.1 The Committee may settle and adjudicate upon disputes of a kind usually referred to the Committee of a members’ club arising between members in the club. 

27.2 The Committee shall consider all suggestions made in the suggestion book. 

28 Officers  

28.1 The Secretary of the Company shall act as Secretary of the Club without additional remuneration. 

29 Wine

29.1 The sale or supply of intoxicating liquor or other substances is not permitted within the club. 

30 Bylaws 

30.1 The Committee may from time to time make, vary and revoke bylaws not inconsistent with these rules to regulate the internal affairs of the club and the conduct of the members. 

30.2 All bylaws are binding on the members until revoked by the Committee. 

31 Notices 

31.1 All notices that these rules or the bylaws require to be given to members of the club may be given by e-mail, published on the Company website or dispatched by prepaid letter addressed to a member at the last address which he/she has furnished to the Secretary and are deemed to have been given on the day when such letter would have arrived in the due course of post. 

31.2 Members shall furnish the Secretary with their addresses, both e-mail or otherwise from time to time or when changed. 

32 Settlement of disputes 

32.1 Any dispute or difference that may arise as to the meaning or interpretation of these rules or the bylaws or as to the powers of the officers or the Committee or the validity of any election or proceeding of the Committee, shall be determined by the board of directors of the Company, whose decision is final and binding on all the  members of the club. 

33 Amendment of rules 

33.1 These rules or any of them may from time to time be revoked, altered or added to by a resolution passed by the officers of the club. 

34 Interpretation 

In the interpretation of these rules and the bylaws: 

34.1 ‘Board’, ‘Director’ and ‘Secretary’ respectively mean the board of directors, director and Secretary of the Club. 

34.2 ‘the Club’ means our Toy Collection, Boldon, 

34.3 ‘Member’ means member of the club,

35 Waiver and limitation of the application of the rules 

35.1 Upon written application to the Secretary, the Committee shall have discretion to waive or limit the application of any particular rule or rules to any individual member or candidate.  However in the case of Rule 15.1, any waiver of that rule shall not reduce the period for the display of the name and address of any candidate beyond a reduction to 2 days.  

36 Headings 

36.1 Headings in these rules are for ease of reference only and should not be taken into account in their interpretation. 

1 Mobile phone use 

1.1 All mobile phones should be switched to silent mode when in the club premesis. 

1.2 Guests and their mobile phones. It is a member’s responsibility to ensure that his/her guests’ mobile phones are also switched to silent while in the club. 

2 Closure for repairs 

2.1 The Committee can close the club for one month for repairs, etc, at any time of year which it considers most convenient.

3 Guests 

3.1 Members are entitled to bring with them up to three guests. If a Member wishes to bring more than three guests with him/her, he/she should check with the Secretary in advance. Members shall be responsible for the conduct of their guests. Members may not bring any guest who has been expelled from the club or any person whose membership has been vetoed by the Committee. Each guest is required to pay the guest entry fee which is equal to full members entry fee.

4 Dogs 

4.1 Dogs are not permitted in the club. 

5 Confidentiality and privacy 

5.1 Matters relating to the internal administration of the club are confidential. Members are also reminded that all members in their individual capacities are entitled to the benefit to the law relating to privacy and the law related to slander and libel. 

5.2 Anything seen or said in the clubroom is to be considered off the record. Any abuse of this rule will lead to the immediate expulsion of the guilty party, or, in the case of staff, their immediate dismissal. Any member expelled under this law may not visit the Club, even as a guest.